Monday, April 10, 2023
Saturday, September 26, 2020
Water Softener Poll
Dear Members of SAOA,
With respect to Notice released on 19th August 2020 calling for Water Softener quotations, there were 8 Vendor Visits. 6 quotations were submitted to EC. Out of the 6 quotations,4 were Resin based and 2 were Ion based. All the vendors were called for demonstration on 12th Septemeber 2020 and 13th September 2020,attended by EC and ACMs.We have finalized 2 vendors from these 6 vendors and they have demonstrated there softener solution today i.e 26th Sept 2020 to all the residents and clarified the queries.Quoatations with out external pump fixings are shared with you in Softener meeting Notice. We at this juncture are about to finalizing a softener solution in society to solve the problems we have with salt scaling and other issues with Plumbing maintenance. Total estimated cost will be about 6+ lakhs.So we decided to collect 1400rs per flat as capital investment for fixing softener solution in association. We are sure that expected operational cost can be met with savings we can make after solution is implemented.Any amount left after the implementation will be adjusted in maintenance or added to corpus fund account.
we have opened a POLL in mygate with Subject "Water Softener Implementation". Please cast your vote before 8pm IST ,27th September 2020(Sunday) i.e tomorrow.Results will be opened to all members at 9pm. We will stick with your opinion . Option "FOR" in poll will be taken as positive response from you. More details about softener and external fixings will be shared in tomorrows AGM Meeting.
Tuesday, September 8, 2020
Income and Expenditure for July & August 2020
| SPLENDOUR APARTMENTS OWNERS ASSOCIATION | |||
| Income - Expenditure For The Month of July 2020 | |||
| Expenditure | Income | ||
| To Electricity Charges | ₹3,61,407.00 | Maintenance a/c Bal as on 01July20 | ₹21,652.00 |
| To Security salaries | ₹1,31,650.00 | Cash received from Previous Treasurer | ₹15,000.00 |
| Water Management(HMWSSB) | ₹0.00 | ||
| Lifts AMC | ₹0.00 | Quarterly maintenance received Through Bank | ₹24,01,532.00 |
| Generator AMC | ₹0.00 | Interest received- April-june’20 | ₹10,375.00 |
| To Staff Salaries | ₹1,03,283.00 | By Cheque return charges | ₹0.00 |
| To Housekeeping salaries | ₹73,601.00 | By Late payment penalty | ₹0.00 |
| Salary Advances | ₹40,000.00 | By Parking penalty | ₹0.00 |
| To D.G.Fuel Expenses | ₹22,311.00 | By Welcome kit | ₹0.00 |
| Gardening & Tools | ₹0.00 | By Membership fee | ₹0.00 |
| Garbage Dustbin | ₹0.00 | By Cafeteria | ₹0.00 |
| To HK Staff Material | ₹7,260.00 | By Guest House charges | ₹0.00 |
| Facilities – Staff Welfare Charges | ₹3,185.00 | By Gym Subscription | ₹0.00 |
| Water Management & Plumbing Material Expenses | ₹44,819.00 | By Swimmingpool Subscription | ₹0.00 |
| To Lift maintenance | ₹4,517.00 | By Misc Income | ₹0.00 |
| To Electrical fittings & maintenance | ₹3,866.00 | By Events & Promtnl Activities | ₹2,000.00 |
| To Telephone charges | ₹150.00 | By card collection charges | ₹0.00 |
| To Bank charges | ₹65.00 | Shops-Clubhouse Electricity charges | ₹0.00 |
| Covid Charges | ₹6,166.00 | Shifting Charges | ₹500.00 |
| To Printing & Stationery | ₹3,092.00 | Cash received for Maintenance | ₹76,079.00 |
| To Conveyance & Transportation charges | ₹2,420.00 | Recoveries | ₹1,08,851.00 |
| Fogging | ₹1,400.00 | ||
| To Gym maintenance | ₹0.00 | ||
| To Club House maintenance | ₹0.00 | ||
| Boom Barrier – Repair | ₹1,000.00 | ||
| Previous Payments(june issued chq) | ₹10,300.00 | ||
| Total | ₹8,20,492.00 | ||
| Bank Balance -End of July | ₹17,80,988.00 | ||
| Cash On Hand- End of July | ₹34,509.00 | ||
| Grand Total | ₹26,35,989.00 | Grand Total | ₹26,35,989.00 |
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| SPLENDOUR APARTMENTS OWNERS ASSOCIATION | |||
| Income - Expenditure For The Month of AUGUST 2020 | |||
| Expenditure | Income | ||
| To Electricity Charges | ₹3,44,728.00 | Maintenance a/c Bal as on 01 AUGUST 2020 | ₹17,80,988.00 |
| To Security salaries | ₹1,35,914.00 | Cash On Hand as on 01 August 2020 | ₹34,509.00 |
| Water Management(HMWSSB) | ₹48,750.00 | Quarterly maintenace received Through Bank | ₹2,88,717.00 |
| Lifts AMC –Schiendler Renewed (Quarterly payment) | ₹1,32,729.00 | By Cheque return charges | ₹0.00 |
| Generator AMC | ₹0.00 | By Late payment penalty | ₹558.00 |
| To Staff Salaries | ₹1,04,900.00 | By Parking penalty | ₹650.00 |
| To Housekeeping salaries | ₹1,12,999.00 | By Cafeteria (Through Cash) | ₹3,040.00 |
| Salary Advances | ₹39,100.00 | By Guest Room Rent (through cash) | ₹500.00 |
| To D.G.Fuel Expenses | ₹21,913.00 | By Guest Room Rent (through Bank) | ₹500.00 |
| Gardening & Tools | ₹3,290.00 | By Cafeteria Income (Through Bank) | ₹20,000.00 |
| Garbage Dustbin | ₹10,500.00 | By Gym Subscription(Through Cash) | ₹3,200.00 |
| To HK Staff Material | ₹7,164.00 | Recoveries(Through cash) | ₹8,090.00 |
| Facilities – Staff Welfare Charges | ₹3,305.00 | By Misc Income | ₹0.00 |
| Water Management & Plumbing Expenses | ₹2,000.00 | By card collection charges | ₹0.00 |
| To Electrical fittings & maintenance | ₹6,194.00 | Shops-Clubhouse Electricity charges | ₹30,545.00 |
| CCTV | ₹45.00 | Shifting Charges | ₹0.00 |
| To Telephone charges | ₹400.00 | Cash received for Maintenance | ₹23,774.00 |
| To Bank charges | ₹0.00 | Maintenance Penalty (Through Bank) | ₹10,650.00 |
| Covid Expenses | ₹2,520.00 | Exit Fee (Through Cash) | ₹1,000.00 |
| To Printing & Stationery | ₹150.00 | ||
| To Conveyance & Transportation charges | ₹1,410.00 | ||
| Fogging | ₹900.00 | ||
| To Gym maintenance | ₹2,000.00 | ||
| To Club House maintenance | ₹0.00 | ||
| Boom Barrier – Repair | ₹0.00 | ||
| To Miscellenous expenses | ₹600.00 | ||
| Independence Day Expences | ₹9,186.00 | ||
| Water Tanker Charges (Payables of June’20) | ₹28,800.00 | ||
| Total | ₹10,19,497.00 | ||
| Bank Balance -End of Aug | ₹11,80,479.00 | ||
| Cash On Hand-End of Aug | ₹6,745.00 | ||
| Grand Total | ₹22,06,721.00 | Grand Total | ₹22,06,721.00 |
Monday, August 31, 2020
August - Monthly Report
Water Management :
- Rain Water Harvesting Pits cleaning is Completed for all 10 Pits .
- Water OHT level readings are taken 7 times a day to maintain the water levels.
- C & D Block Borewell stopped working,It will be fixed soon. Currently managing with other 4 Borewells.
- We have replaced few OHT Water Level Sensors for B & C Block as they are not working due to salt scaling. We are working on fixing the Sensors for all the Blocks.
- We strictly ordered Raju to do rodding for main Drainage line per block per day
- A block Sump Motor Starter is having Issues, It will be fixed soon
Electric Management :
- Otis lifts (2 Goods lifts (A & D) & Club house lift) are not working. These are not Under AMC since April. Since we were not sure about I & E we couldn't renew that sudden, now are good to get it renew by this end of month.
- Generator service are pending for all since 9-12 months, we just got the quotations & we are planning our budget to do it soon as possible. Along with this we have some replacements of battery & other components to be done.
House Keeping :
- Two house keeping staffs are removed due to performance and replaced them with one now.
- Mopping and Sanitization of lifts is done every day when it was weekly once before.
Garbage :
- We have started waste segregation in society. Notice on this is sent
- New Dustbins near the lifts of B1 and B2 will be arranged from 2nd September.
- Garbage Collection bins were in Damaged condition so we replaced them with New.
- Ducts Cleaning will be done by Garbage collectors every Tuesday and Wednesday, previously it was done by HK staff.
- Thermocol Dump which was not removed from last 6months in B2 is removed now after giving Complaint to GHMC.
Gardening :
- painting of Pots is completed
- 40 New plants will be planted in this week.
Fogging :
- Fogging will be done weekly once from this month as GHMC suggested weekly twice may lead to health issues.
Security:
- Replaced male security with female security to check Female staff bags during in and out.She is also taking care of mygate entries.
- Night Supervisor is now replaced with an ex-service man
- Boom Barrier is having issues, we are working to fix it.
Accounts
- I & E for the month of July and August will be shared before 10th of September
- Recoveries from the defaulters is in progress
IT :
- We are working on resuming the emergency telephone lines in Lifts
Water Softener
- We have received 5 Water Softener quotations , We will be working with advisory team to finalize one.
Amenities :
- Gym Biometric machine issue is now fixed
- Residents can use Table Tennis for playing from 1st Sept.
Saturday, August 1, 2020
First Month of EC
<<Drafting phase>>
Water Management :
1. Rain Harvesting Pits cleaning is in progress
2. Water OHT level readings are now taken 7 times a day to maintain the water levels
3. Issues with 1 Sump motor is rectified
4. One of the Borewell Motor(C&D) has issues starting. It is sent for repair.
Electric Management :
1. D block 1st lift is brought back to functioning. Thanks to Premanand jha for working closely with Society Electrcians.
2. All schendlier lifts AMC is Renewed and the payment with be done quarterly once.
3. D block Otis lift has few technical issues and the AMC for the Otis lifts is pending renewal
Gardening :
1.We bought few plants this week
2.painting of Pots will be done before August 15th
Fogging :
1. Fogging is being done weekly twice by the GHMC People
Security:
1. Maingate Night Supervisor is asked for replacement as he was coming drunk
2. Security deposit cheque of Rs.20000 is collected from security agency as part of disciplainary action
Accounts:
1. SAOA has hired new accountant for maintaining Accounts & tally data.
2. Reconciliation of July Quarterly payments is done and Dues list is released
3. Mygate payments data is updated for all the flats with the information we have.
Office Administration:
EC is having staff Meetings on every saturday for taking updates from staff.
Below registers are being checked during this meeting
1.Staff attendance register
2.Inward & outward register
3.Stock register
4.House Keeping work assignment register
5.Maingate Mobility Register
House Keeping:
1. EC filled the position of House Keeping Supervisor.She is made admin with responsibilities to manage House Keeping,Gardening and club house. She will be handling SAOA office when Nagendar(Admin) is on Leave
IT :
1. Harinath,Ramesh & Padma has attended Mygate ERP training.
Sunday, July 12, 2020
Plumbing and Electrical works in flat
Dear Residents ,
Plumbing and Electrical Works in flats are resumed from 10th July.Below is count of Tickets open as on date 11th July.
1.Plumbing - 90 Tickets
2.Electrical - 16 Tickets
Saturday, July 11, 2020
Update on Handover
Below is status of handover received on Operations and Accounts as on 11th July.
Operations:
- Staff Introduced
- Contact Details of Staff, Lift technicians, Electric Department, Mygate, Security Agency ..etc Shared
- Lift AMC expiry Details Shared
- CCTV Location Documents shared
- IT Credentials Document Shared
EC is working closely with staff to get other details to run operations.
Ex.Secretary has informed that new EC can reach out to him anytime if needed.
Accounts:
- Bank account Balance and FD Receipts details as on 30th june Shared on Email.PFB
- Ex.Treasurer Prepared Salaries for this month and shared details
- Rs15000 cash given to Treasurer(Padma) on 1st July
- Received Documents for Signature power changes of Andhra bank on 8th July. Which is completed on 9th July.
*Accounts Handover is Still incomplete
Email: Bank Balances as on 30th June 2020
Receivables & payables - Any Post dated checks NIL - All receivable details Rs 26.20 lacs (approximately - since I don't have access to my gate you can download dues list) - Known pending payments Sridhar tanker bill for Rs.28,800, Salaries to be worked out since I don't have to my gate you can download attendance for last month and work out) Best regards, T Chandra Sekhar FD Receipts
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